Ⅰ Basic Policy

Togami Electric Mfg. Co., Ltd. recognizes the importance of personal information in today’s advanced information and telecommunications society and understands that it is our social responsibility to protect personal information in accordance with laws. We strive to protect personal information in accordance with the following basic policy:

Privacy Policy and Handling of Personal Information

Togami Electric takes steps to ensure that executives and employees recognize the importance of protecting personal information and has established policies and regulations to protect personal information appropriately. It strives to maintain and manage the protection of personal information.

Purpose of Use of Personal Information

Togami Electric obtains personal information in an appropriate manner, discloses the specific purpose of use at the time of collection, and handles the information appropriately within the scope necessary to achieve those purposes.

Provision of Personal Information to Third Parties

Togami Electric neither discloses nor provides personal information to third parties without the consent of the individual, except for legitimate reasons.

Management of Personal Information

Togami Electric manages the handling of personal information appropriately and implements appropriate measures to prevent unauthorized access, loss, corruption, alteration, or leakage, etc. of personal information.

Requests for Disclosure, Correction, Termination of Use, or Deletion of Personal Information

Togami Electric responds promptly to requests from individuals concerning disclosure, correction, termination of use, or deletion of their personal information.

Ⅱ Public Disclosure Items Under the Act on the Protection of Personal Information

Purpose of Use

Togami Electric uses personal information only to the extent necessary to achieve the following purposes in connection with the business activities specified in our articles of incorporation:

• Personal Information Obtained from Customers or Business Partners

  1. Provision and maintenance of products and services (“products, etc.” hereinafter) handled by Togami Electric, group companies, and partners
  2. Planning, R&D, and quality improvement of products, etc.
  3. Sales and installation of products, etc., and provision of information, including product information
  4. Management of contracts related to the provision of products, etc. and other business activities
  5. Notifications and implementation of campaigns, exhibitions, and other events related to products, etc.
  6. Provision and distribution of catalogs, documentation, and samples related to products, etc.
  7. Surveys and analysis related to products, etc.
  8. Provision of registration-based services
  9. Conducting and analyzing surveys
  10. Business negotiations, meetings, and communications
  11. Access management at Togami Electric facilities
  12. Miscellaneous responses to other inquiries concerning products, etc.
  13. Compliance with laws and regulations as well as orders or guidance from legally authorized authorities

• Personal Information Obtained from Shareholders

  1. Exercising rights and fulfillment of obligations under laws and regulations
  2. Preparation, collecting, and statistical processing of data in accordance with legally prescribed standards
  3. Implementation of measures to promote understanding of Togami Electric business and foster smooth relationships
  4. Shareholder management
  5. Compliance with laws and regulations as well as orders or guidance from legally authorized authorities

• Personal Information Obtained from Prospective and Current Employees (Including Contract Employees)

  1. Attendance management
  2. Information sharing with relevant parties related to changes in employment status, such as recruitment, promotion, demotion, leave, transfer, secondment, or training (including information about family members)
  3. Information sharing with relevant parties related to payroll, social insurance (medical, pension, worker compensation, employment, nursing care insurance, etc.), and tax affairs (including information about family members)
  4. Information sharing with relevant parties related to employee welfare services (including information about family members)
  5. Information sharing with relevant parties related to health management
  6. Placing orders, outsourcing, and performing related or incidental operations with business partners (such as subcontractors) for purposes including subcontracting construction work, procuring materials and equipment, and providing services
  7. Applications and reports to government and public service agencies necessary for conducting business
  8. Development, implementation, and improvement of measures needed to promote or improve compliance
  9. Compliance with laws and regulations as well as orders or guidance from legally authorized authorities

• Personal Information Obtained from Job Applicants

  1. Sending recruitment information to applicants
  2. Responding to inquiries from applicants
  3. Recruitment screening
  4. Management of recruitment operations
  5. Compliance with laws and regulations as well as orders or guidance from legally authorized authorities

• Personal Information Obtained from Former Employees

  1. Sending notifications and other information to former employees
  2. Management of records on work, payroll, and health information during employment
  3. Responding to inquiries related to social insurance
  4. Payment of corporate pensions
  5. Compliance with laws and regulations as well as orders or guidance from legally authorized authorities

• Personal Information Obtained from Other Individuals

  1. Provision of information related to Togami Electric business activities
  2. Responding to inquiries and requests
  3. Compliance with laws and regulations as well as orders or guidance from legally authorized authorities

  Consent shall be obtained from the individual each time before using personal information for purposes other than those listed above.

Outsourcing

To ensure the efficacy of its business operations, Togami Electric may outsource all or parts of its operations to third parties and provide personal information to contractors within the scope necessary to achieve the purpose(s) of use. In such cases, Togami Electric monitors the contractor appropriately and as necessary to ensure the safe management of the personal information in question.

Shared Use

Togami Electric may share personal data with Togami Electric Group companies within the scope necessary to achieve the purpose of use.

• Personal Information That May Be Shared

  Name, address, telephone number, contact information, place of work, images, and other information that identifies the individual, as well as information related to products purchased, used, or inquired about

• Scope of Shared Use

  Togami Electric Mfg. Co., Ltd. and Togami Electric Group companies^* * For more information, refer to the following site:
  　Learn more

• Purpose of Shared Use

  The purposes are the same as those described in “1. Purpose of use.”

• Name, Address, and Representative of the Company Responsible for Management of Shared Personal Data

  Togami Electric Mfg. Co., Ltd.
  1-1 Otakara-kitamachi, Saga, Japan
  President & CEO: Shinichi Togami

Disclosure and Provision to Third Parties

With the exception of the cases of outsourcing and shared use described above, Togami Electric does not provide or disclose personal information to third parties without the consent of the individual concerned. However, personal information may be provided or disclosed without consent in the following cases:

• When required by law and regulations

• When necessary to protect life, physical safety, or property in cases in which obtaining consent is impractical

• When urgent and necessary to improve public health or ensure child protection and obtaining consent is impractical

• When cooperation with public agencies such as the police or courts is necessary to carry out their legally prescribed duties and obtaining consent could impede their duties

• Other cases permitted by applicable laws and regulations

Disclosure

Togami Electric discloses the personal data it holds to the individual (or their representative) on request within a reasonable period and scope after confirming their identity.

Correction, Addition, or Deletion

Togami Electric will correct, add, or delete personal data held on request within a reasonable period if the information is found to be inaccurate after confirming the individual’s (or their representative’s) identity.

Termination of Use, Deletion, or Termination of Provision to Third Parties

Togami Electric will terminate the use, delete, or terminate the provision to third parties of personal data held within a reasonable period and scope on request after confirming the individual’s (or their representative’s) identity.

Exceptional Measures and Explanation of Reasons

Notwithstanding items 5 (Disclosure), 6 (Correction, addition, or deletion), and 7 (Termination of use, deletion, or termination of provision to third parties), Togami Electric may take alternative measures or take no measures if permitted by applicable laws and regulations. In such cases, Togami Electric will provide reasons to the individual (or their representative).

Measures for Secure Management of Personal Data

Togami Electric implements the following security management measures to safeguard the personal data handled:

• Organizational Security Management Measures

  A Group Chief Personal Information Protection Officer is appointed and a Personal Information Management Committee established. Each group company designates a Personal Information Protection Manager and a Personal Information Manager to supervise and manage personnel handling personal information.

• Human Security Management Measures

  The department in charge of education undertakes awareness-raising activities and other training for employees as instructed by the administrative office.

• Physical Security Management Measures

  Togami Electric implements measures to prevent theft of devices and electronic media handling personal data. Personal data is disposed of in an appropriate manner.

• Technical Security Management Measures

  Togami Electric restricts access to personal data using access control, installs firewalls, and monitors access traffic to prevent unauthorized access from outside the company. Additionally, it installs antivirus software and maintains the latest virus definitions.

Personal Information

• Cookie Information

  The Togami Electric website uses cookies and web beacons to provide services more suitable to customers. These are used to gain an understanding of website access and to provide services to suit customer needs. They are used for no other purpose. Access information obtained from cookies and web beacons does not identify individuals. Customers may refuse or restrict the use of cookies or web beacons by changing their browser settings. However, note that disabling cookies may prevent the use of certain website functions.

• IP Information

  The Togami Electric website may use the IP addresses of customer PCs or smartphones. IP addresses are identification numbers assigned to devices on a network and are generally used to improve products and support services. IP addresses alone cannot identify individuals and are therefore not considered personal information. However, before collecting personal information consisting of an IP address in conjunction with other information, we will explain the purpose in question and seek consent.

Inquiries Regarding Personal Information

• To request the disclosure, correction, or termination of use of personal data^*held by Togami Electric, please use the contact details provided below. When making a request, identification documentation will be requested to confirm the identity of the individual (or representative).

  * Requests apply only to personal information over which we have the authority to disclose or otherwise handle (personal data as defined by the Act on the Protection of Personal Information).

• For other questions, complaints, or inquiries regarding the handling of personal data, please contact the following office.